Completing Fields

A drop list is a list of pre-defined options from which you can select. These options are usually set as part of the software, such as mandatory requirements specified by Government or set by your System Administrator as part of the configuration process.

Drop lists normally appear when you click on an arrow at the end of a field.

Newer modules also allow you to select drop list items using auto complete. Begin typing the option you want into a field and select it from the list that appears.

Note: This functionality is available in the following module: Pastoral Management.

To select an item in a drop list, do ONE of the following:

• Click and click on an option in the list that appears.

  

• Click in the field and type all or part of the item you require. Select from the items that appear in the drop list. This is known as auto complete.

  

Calendar popups are an alternative to typing a date into a field and are used throughout 3sysACADEMIC.

Do ONE of the following:

• Click in the field and click to delete the existing date. Type the required date in the field using the format DD/MM/YYYY.

• Click to display a Calendar popup and select your preferred date. (To go to other months, use the arrows in the top left and right-hand corners of the calendar OR use the month and year drop lists.)

  

  Note: You MUST click on a date in the calendar to select it.

There are a variety of search dialogs included in 3sysACADEMIC to help you complete fields with information such as staff names, pupil names, rooms, subjects and more. If a field has or at the end of it, then it has an associated search dialog. Although each dialog is tailored to the data you are searching, the basic principles remain the same throughout.

For specific information about staff and pupil name search dialogs, see Searching for Pupils and Searching for Staff.

1. Click or at the end of the relevant field.

   Note: You can also use auto complete to fill a field with an associated search dialog in newer modules and functions.

   The relevant search dialog appears.

   Example: This example shows a Record Reason Search dialog.
   

2. Enter your search criteria in the field(s) at the top of the dialog to narrow down the list of results.

3. Click Search.

   To see a complete list of results, click Search WITHOUT entering any criteria.

4. Select the option you want in the list that appears and click OK.

   The previous screen reappears with your selection in the relevant field.

For some records, 3sysACADEMIC gives you the option of attaching supporting documents to records, such as statements, evidence or additional information. To do this, files are uploaded to 3sysACADEMIC. Where this option is available, you can attach ANY file type, including Word documents, JPGs, MP3 sound recordings and film clips.

Do ONE of the following:

• Click Browse and find the file(s) you would like to add. Double-click on each file to add them one at a time OR hold the CTRL button down on your keyboard and click on each file once to select it, then click Open to add one or more simultaneously.
• In another window, open the folder containing the file(s). Left-click once on the file’s icon OR hold the CTRL button down on your keyboard and left-click on each file's icon if you want to add multiple documents. Hold the mouse button down and, without letting go, drag the file(s) towards the Documents section. An Upload Files dialog appears. Let go of the mouse button and a copy of the document(s) attach to the record. Repeat for each file(s) you would like to add.

Note: You can attach ANY file type to the record, including MP3s and film clips.